If you are interested in
applying for this position
Category: Year Round - Not Seasonal Department: City Hall
Location: City Hall
Days of Operation: Monday thru Friday
Hours per week: up to 28
Work Days: Monday through Friday
Hours of Operation: 8:45AM - 4:30PM
Under supervision, performs routine, repetitive, clerical work of a varied nature; does other related duties as required.
Essential Duties and Responsibilities:
Performs a variety of routine clerical tasks involved with processing paperwork, maintaining call logs, and compiling data for reports. Answers telephones and directs guests.
Provides customer service to employees, management, elected officials, residents, visitors and applicants over the phone, online and in person.
Compiles occasional reports; files; orders office supplies; answers telephones; coordinates the work activity with all of the departments/divisions.
May attend and takes minutes at various meetings.
Assists in all areas of the Public Works office as needed.
Successful candidate will have excellent administrative and clerical skills; excellent computer skills. Must be comfortable in a fast-paced office environment.
Familiar with telephone systems, and computers. Microsoft Office proficiency a plus; excellent organizational skills.
Knowledge of: Office methods, practices, routines, and equipment. Ability to: Understand, remember, and carry out oral and written directions to learn quickly from oral and written explanations and from demonstrations; use and care for office machines and equipment, duplicating machines, and adding machines; maintain records and files; learn to utilize various types of electronic and/or manual recording and information systems used by the agency, office, or related units; read, write, speak, understand, and communicate in English sufficiently to perform the duties of this position. American Sign Language or Braille may also be considered as acceptable forms of communication.
Appointee will be required to possess a driver's license valid in New Jersey only if the operation of a vehicle, rather than employee mobility, is necessary to perform the essential duties of the position.
Tools and Equipment Used:
Personal Computer with keyboard using word processing, spreadsheet, and data base programs; Printer; Phone; FAX; Copier; Mail Machine.
>2/3 of on the job time sit, use keyboard, phone, copier, computer, and collate paper, reach with hands and arms to retrieve files,lift paper, mail, and files of up to 10 lbs.; <1/3 of on the job time stand, walk use a step stool to retrieve files in Archives, stoop, kneel, or crouch to retrieve files. Vision requirements include Close and the Ability to Adjust Focus.
Position requires employee to:
>2/3 of on the job time work in an inside office environment; <1/3 of on the job time work near the moving parts of the copier, printer, mail machine, and shredder; be exposed to the ink from the copier. Moderate noise is typical for the work environment. A relatively slight chance exists that work hours will change or that the employee will be required to work beyond normal hours. The work physical demands and work environment characteristics described are representative of those an employee encounters while performing the essential functions of this job. An employee must meet the physical demands to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.